You may have already discovered how to use other keyboard shortcuts to do things like closing applications (cmd+Q) and to open Spotlight (cmd+Space) – but did you know you could also create text shortcuts to help type longer groups of text faster?

Go to the Apple Icon and then Preferences/Keyboard/Text. There you’ll find where to create text substitutions (shortcuts).

These shortcuts work in many native Mac applications like Pages, Mac Mail, Messages, and Safari as well as third party applications like Evernote, but doesn’t seem to work in other places like MS Word or Chrome at this time.

If you come up with cool and creative uses for Text Substitutions, let us know in the comments below or on our Facebook page.

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4 Responses

  1. Wagner

    Text Substitutions also does not work on Pages and apple mail as well (shame on Apple), but it works for Skype and that will help a lot.

    • Mark from PCClassesOnline

      It works in both Pages and Mail. I use them all the time in both applications.

  2. Wagner

    oops… I found out that on the apple email I have to go to Edit, then Substitutions and select Text Replacement but when we type the short cuts letters it will not show the suggestions but press Space anyway. It will work. For Pages 9 still I could not work yet but Pages 5.2.2 it works just fine (the only problem, I hate Pages 5.2.2 (by the way, I am still at MAVERICK.

    • Mark from PCClassesOnline

      It definitely does work in Mail and in Pages both. If it doesn’t work for you, there’s a setting or something you need to update. I just tested them both again just to be sure. I didn’t do anything other than creating the substitutions as in the video and they worked the first time in both applications. I am using the latest Pages (5.5.3) and Mail (8.2). If it’s not working for you, be sure you’re at the latest versions.